General Meeting Information
Date: January 26,
2023
Time: 3:00-4:30 p.m.
Location: https://fhda-edu.zoom.us/j/89235212754
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Agenda
Special meeting continuing the discussion on the structure & mission of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC)
Time Agenda Item Purpose |
Discussion LeaderNotes 3-3:05 p.m. Approve notes from 12/01/2022 A | Chair/All Notes were approved 3:05-3:30 p.m. Funding source for 3 x nursing faculty and 1 x faculty director, auto tech recommended for hire by PAC 01/24/2023
Recommendation from fiscal services to use SRP 2nd TrancheD/R | Chair/All Recommendation to use SRP 2nd tranche funding source for the 4 positions. PAC to incl. funding source with hiring recommendation when submitting the College Council agenda item. Agreement that budget be presented to PAC prior to decisions being made on hiring. SWF funds can not be used for these positions. PAC review & prioritize the SWF funding requests. 3:30-4:30 p.m Structure & mission of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC)
Governance Review websiteD/R | All Draft: Roles, responsibilities & accountability. VPS are subject matter experts (SME) & accountable for budgets. President is ultimately accountable. Discussion: BAC needs high-level understanding to share budget & make recommendations to PAC/CC regarding forward planning health & stability of college budget. Open communication between BAC & PAC. Appropriate for SME’s to present budget with restrictions/past practice/recommendations. Continued training needed i.e. what does $XX in lottrey mean in real terms? Is it best practice to train one committee in budget and have another committee make recommendations? BAC are the budget SME's "bank account"? PAC are the prioritization SME's for campuswide needs? What recommendations to BAC/PAC make? Process to handle budget reductions/enhancements. Understanding ongoing vs annual allocations of funds. Recommend that PAC include student services needs when prioritizing lottery funds? Review self sustaining programs/departments for fiscal sustainability and make recommendations to CC as needed. Transparency and preparation = BAC understands the current budget situation and also what is likely to happen next. 4:30 p.m. All Schedule meeting for 02/02/2023 to continue discussion A = Action
D = Discussion
I = Information
R = RecommendationMeeting ID 1/26/23 14:53 Budget Task Force Meeting 1/26/23 16:31 Name (Original Name) Total Duration (Minutes) Adam C. 76 Adam Contreras 15 Christina Espinosa-Pieb 33 Cheryl Jaeger Balm 87 Eric Mendoza 90 Erick Aragon 91 Erik Woodbury 90 Kritika Sharma (Kritika Sharma) 93 Lisa Kirk 88 Martin Varela 89 Pam Grey 91 Pippa Gibson 99 Rob Mieso 91 Thomas Ray (he# him) 92 Tim Shively 43 Vins Chacko 90