January 10, 2019 - Joint Meeting with College Council and PBT

Meeting Notes

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Attending SSPBT Members:  Avila, Booye, Galoyan, Glapion, Kirkpatrick, LeBleu-Burns, Mandy, Mieso (co-chair), Robles (co-chair), Shannakian, Shively, Wethington, White-Daniels 

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Welcome & Purpose

Espinosa-Pieb welcomed the three Planning and Budget Teams and College Council members to the joint meeting. She reminded the group that the purpose of the meeting was to finalize the college’s 2018-19 budget reductions. The Board of Trustees’ directive was that De Anza must reduce its ongoing budget by a total of $8.8 million over two years. Tier I ($2.5 million) was finalized in 2017-18 with the effective date of July 1, 2018. Tier II ($6.3 million) for the 2018-19 year, with the effective date of July 1, 2019, must to be finalized by the next day -- January 11, 2019 -- for submission to Chancellor's Cabinet prior to Board review and approval.

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Review & Approve Final Budget Reductions effective July 1, 2019

Espinosa-Pieb reminded the members that the PBTs had posted the approved budget reductions to their respective websites. These reductions were the result of months of review and analysis in which each department and governance group had the opportunity to participate. Espinosa-Pieb displayed each PBT’s reductions and highlighted the main decisions. She reminded attendees that the college's Tier II target had not yet been met. Toward that end, she had secured agreement from the district, in fall quarter, to use $500,000 in savings through not filling the positions of some classified professionals who opt to take the Supplementary Retirement Plan (SRP). Espinosa-Pieb then displayed the list of 28 classified staff members who will be taking the SRP, noting that only general fund positions could be considered for elimination, as categorical and self-sustaining positions could not contribute to the budget reductions. Given the tight timeline, she said senior staff had discussed each position in detail, working to find the best possible options. She emphasized it is always preferable to eliminate vacant positions rather than those that are occupied. She further emphasized that the entire budget reduction process is being completed without the layoff of a single classified professional.

Espinosa-Pieb asked the members to review the list and share their thoughts, comments and suggestions, with the end result being the final approval of this list, or a revised list. Although everyone was permitted to speak to the agenda item, only the members of the PBTs and College Council would vote. Ultimately, the president makes the final decision.

Espinosa-Pieb requested a show of hands from voting members on recommending the proposed reductions, which were approved.

The notes posted above are an abreviated version. To read the complete notes for the Joint College Council, Administrative Services, Instructional Services, & Student Services Planning and Budget Teams please go to the College Council webpage.