January 21, 2021

Attendees

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Attending Members:  Alexander, Booye (co-chair), Galoyan, Glapion, Hansen, Kirkpatrick, Kobata, LeBleu-Burns, Mandy, Mieso (co-chair), Rafli (DASB)

Guest:  Veronica Avila

Meeting Items

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Minutes Approval

There was one amendment to the previous meeting notes and none to the agenda.

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Reflection Template - final draft

The questions were reviewed one more time and a couple edits were made. The final draft template will be posted on the Program Review page. Mieso asked Avila when the deadline was for the reflection and Avila said she would check with the SLO Committee and report back but Student Services could set its own deadline as well.

CAS Standards - follow-up

LeBleu-Burns explained that the committee is formulating the process and the instrument for the CAS Standards that is being implemented for each area of Student Services.

• Everyone should start reviewing the 12 components and elements in their section and the self-evaluation.
• She also would like everyone to work on identifying who would like to serve on your team and who the designated contact should be.
• Eventually through this process we will be able to find the gaps and work on a process to fill them; this will be developed at a later time.
  
  
  

Member & Program Updates

• Hansen is filling in for Tim Shively (FA) this quarter and provided the update.
  • FA has been actively working with Foothill on an Equity Plan and submitted the plan last week. It is now going through Academic Senate and final review should be on Monday.
    
    

• Kirkpatrick from ACE said their meeting was fairly short but they are still waiting on HR in regards to the classification and compensation study.
  
  

• Booye reported from Classified Senate. They had a presentation from Office of College life and have been working on Classified Professional Development day sessions.
  
  

• Glapion reported from Academic Senate and they have continued their discussion and work on shared governance. They had presentations for Foster Youth and an update on the progress of Guided Pathways and the work the teams have been doing.
  
  

• Rafli reported on DASB. They have voted to change their name to De Anza Student Government (DASG). They felt the new name would be clearer and more transparent to students. The name will go into effect by the spring quarter or by next year.
  • Elections are coming up soon and the application deadline is February 1, 2021.
  • They have had discussions whether to combine or separate various committees such as Student Feedback, Student Rights and Services, Diversity, and Events.
    
    

• LeBleu-Burns said at the last Facilities Planning meeting they reviewed the survey and the campus map in regards to how everything was laid out.
  • They reviewed the Flint Center area, the pathways to and around campus, the buildings that need updating, and noted how spread out Student Services was on campus.
  • They also are looking at what the campus may look like after the pandemic.
  • Everything is being looked at with the goals and equity in mind and through the eyes of the mission statement.
    • Focus groups are being formed that will include students. They are looking for about 40 students to participate by the first week of February so please let Sally Gore or Jennifer Mahato know if you have any students who are interested.
  • Some questions regarding the facilities master plan included:
    • How far out are we looking at and how will the bond funding be used?
    • LeBleu-Burns responded that they are looking at least 3-5 years ahead with an eye on how the current pandemic may change things and all decisions regarding space allocation, etc. will be guided by equity, goals, and the mission statement.
      • There was some clarification that the committee is charged with just making the plan at this point and the decisions to distribute and dedicate the bond funds will happen later.
      • This process will go through many phases and at this time, it is purely the planning phase and implementation, etc. will come later.
        
        

• Galoyan reported from the Technology Committee and a survey went out to all students, staff, faculty, and administrators regarding what kind of technology tools and support that they find most helpful. Some of the student data included:
  • Only 2% are using phones
  • Only 3% are using tablets
  • 70% are using laptops
  • Full student survey results can be found here.
    
    

• Mandy reported that the winter quarter has been a bit busier than normal but student drop-in sessions are going well as well as their workshops.
  • They are on track to dispense the same amount in Pell grants as last year, which is good considering enrollment has been down slightly.
  • They are still distributing CARES, Disaster Relief, and Promise funds
    • CARES funds will be mostly dispersed by April 21st deadline but any funds not spent will likely rollover.
    • CARES Reports are published on the Financial Aid website here.
    • Glapion asked what the typical funding amount per student was.
      • Mandy responded that CARES funding goes directly to the student and varies, Promise funds are for books and computers only.
        
        
        

Budget Update

The proposed state budget has been released and a second CARES Act grant (CRRSAA). Grey presented some highlights from both to the committee.

CRRSAA Presentation

• The new rules appear to be more flexible for the second grant
  • The funds may be used for non-credit and undocumented students but more clarification will be given at future meetings.
  • The funds may also be used for tuition; we could not do that before; but more clarification is required regarding this as well.
• Any funds left over from the first CARES Act will be carried over and will follow the new rules.
• FAFSA is being simplified from 108 to 36 questions with a 2023-24 implementation date.
• De Anza is set to be awarded $14,159,017
  • $3,617,629 at a minimum must be awarded as student aid
• Pell amount will increase by $150
  
  
  • LeBleu-Burns had a question regarding one of the restrictions placed in the first CARES Act. Currently, technology contracts using these funds can only go through June 2021.
    • Grey responded that with the new funding, we have a year to use the funds and those funds would be used after June.
      
      

State Budget Proposal Presentation

• The outlook for the California state budget situation has improved from the previous 2020-21 budget information
• Hold harmless has been extended to include 2021-22
• 5% Proposed Cola is proposed but it is tied to specific goals so more clarification is needed
• $10.6 million to improve online education structure
• One-time revenue increases for areas such as emergency financial assistance, basic student needs, retention and enrollment, etc.
• There is no maintenance and instructional equipment funding in the proposal
  
  
  • Booye asked about the Bookstore and if any changes were coming this year after some discussions that took place last year.
    • Grey responded that they did submit a recommendation to College Council in December to go with a third party for services. In the current environment, it would be better for students and the campus overall.
  • Booye was concerned about the customer service aspect since students often need their books rather quickly if adding classes during the second week. Many online retailers tend to have a two week minimum time frame for delivery.
    • Grey said she will make a note of the concern so they can ask about the turn-around time since we are a quarter and not semester system that many vendors are used to.
      
      
      

Good of the Order

Members did not have any statements or observations to note at this time.