General Meeting Information

Date: April 20, 2018
Time: 10:30 - 12 p.m.
Location: ADM 106

  • Agenda

    Time Topic Purpose Discussion Leader Outcome
    10:30 - 10:35 a.m. Approve the Notes from the March 16, 2018 meeting A Cheu/Gore Approve the notes
    10:35 - 11:15 a.m. Budget Reduction Update I/D Cheu/Gore Status update on the budget reductions
    11:15 - 11:30 a.m. 2017/18 Program Review Updates Are Due A Cheu/Gore Reminder to update PRs in TracDat
    11:30 - 11:40 a.m. Quick News I All Information sharing

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Meeting Items

    Approve the Notes from March 16, 2018 Meeting

    The notes were approved.

    Budget Reduction Update

    Cheu shared that there is more bad news regarding the district budget deficit. District wide enrollment came in lower than the estimated 1100 figure and is actually 1430 FTES. The actual dollar amount is likely to be between $5-$7M in further district wide reductions.

    The previous district wide reduction target was $10M. De Anza's share was 50% which is $5M. The Campus recently agreed on how to address the $5M reduction targets for each division in the three-tier plan approved by College Council on October 26, 2017.

    At the district level, Cheu is suggesting a district wide reduction review approach rather than following the regular percentage of cuts for each entity (De Anza = 50%; Foothill 35% Central Services = 15%).

    Assuming that De Anza's portion of the cuts remain at 50% this may mean between a $2.5M - $3.5M further reduction - on top of the $5M already addressed.

    The additional cuts would need to be implemented by June 30, 2019. The President has restated his statement that there will not be any layoff of filled positions for the 2018/19 year. However, vacant positions can be eliminated.

    Senior staff are meeting next week to discuss options.

    These figures are based on flat enrollment but, as we know, enrollment has been declining over the past years and recent enrollment data does not reflect a slowing down of this trend.

    These budget reduction estimates also do not take into account the impact of the new funding formula. The State has not settled on a final plan as of now, so this remains unclear.

    The Board is very concerned about the increasing decline to the budget.   

    Under the tier 3 reductions the mailroom and bookstore shipping & receiving are being consolidated. The mailroom will be locked when the staff member is not there but accessible by a D44 key. These types of negative impacts are a direct impact of the general fund budget impact. Decreasing enrollment is impacting the Bookstore and Dining Services as both departments are seft-sustaining and rely on volume of sales (revenue) to offset expenses. If enrollment continues to decline it will place significant pressure on the bottom line of these departments. Reminder that these departments do not recieve general fund dollars.

    Program Review Updates

    Program review is important to our accreditation.  Please do your updates directly into TracDat.

    Quick News

    None.

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