April 27, 2023

College Council  05/18/2023 agenda item to approve transition from Budget Task Force to Budget Advisory Committee as per CC approved Shared Governance Review Task Force proposal. The 05/11/2023 BTF meeting will be the last one. After CC approval, members will  meet as BAC and agendas will be posted to new BAC website at https://www.deanza.edu/gov/bac/
Time	Agenda Item	Purpose	Draft Notes
3:00 p.m.	Approve notes from Budget Task Force Meeting 04/13/2023	Co-chairs	Notes were approved.
3:05 p.m.	Reimagining Foothill-De Anza	I/D Anu Khanna	Information from changes discussed @ District Budget Advisory Committee (DBAC) and District Enrollment Management Committee (DEMC). (1) • What is our enrollment management at the district level in terms of budget allocation of 1320 and scheduling? • Looking for more equitable way to budget. • How are we going to earn FTES? – clarification that 1 FTES is not equal to 1 student, there is a formula to determine the actual FTES number. • Understanding the impacts of the new student centered funding formula (in 2026). • Scheduling includes hiring full time faculty and a budget for 1320 which is used for hiring part time faculty. • Looking at productivity = may not be student centered. • How to generate & project better FTES? • How to generate  revenue needed under the student centered funding formula? • What would happen if instruction was the driver of the budget? • Look at distribution for 1320 allocation & what total resources are available. Discussions in process with both campuses. (2) •Need to develop new parameters for college ownership on float & carry forwards. • Allocate existing resources in more balanced and efficient way. • DBAC asked for history on carry forwards (which was shared by Martin V. at last Budget Task Force meeting). • Feedback from reimagining conversations that a small group of people really understand the information, but if more people are to participate then more knowledge and information needs to be shared. • What has been heard is that there is no adequate B-Budget allocated. Takeaways: • Mechanism to request more funding. • Disparity between what is allocated between Foothill and De Anza. • District using an old formula. • Result of the current system is that colleges come to student government for money. • What matters is where we are at this moment.  • DASG has had to make clear decisions on what gets funded vs. what the college should be funding.  • The Trustees shared concern over student government funding in this manner. • What is adequate” =  what supports the operations (core functions) of the area which varies from area to area.  Struggle is budget so low that departments go to wherever other resources are available (like DASG).  • Services may not be able to be provided at the level needed or desired; reprioritize. Is a point where core functions are not funded.  • There is no one formula for all.  • Need to support the functions we value for our students. • Structuring within our college alone doesn’t solve the problem.  It has to be districtwide and reimagining. • History  in 1992 one President made a decision to keep positions and reduce B-Budgets (De Anza); the other President kept the budget and cut positions (Foothill).  • Part of the mix of  conversation has to be “what we will not do”. • Add in a 5 year or 10 year review of the process; so that the Vice Chancellor’s office is regularly looking at distributing instead of going on what was allocated last year. Khanna asked RAPP members to report back to RAPP and either invite her to a meeting/discussion or get her feedback another way.
3:40 p.m.	Printing Services Fiscal Report	I Mahato	Mahato presented  fiscal report.  Ending 2024-25  no funding available to support the staff person in printing services. As an instructor, what is the argument to keep Print Services? Would ask student services and instruction for their need. District MPS (Managed Print Systems) project pay per copy lower rate than through print shop.  Lottery funds instructional printing. B-Budgets of departments funds non-Instructional printing. Previously, De Anza owned all machines & printing services charged for each print.  No longer doing chargebacks and DA no longer owns equipment. What is the argument to keep Print Services = after next year we will need to ask RAPP how to fund this position as it relates to instructional and student services.
4:00 p.m.	DASG Finance Committee Funding Analysis	I DASG President	DASG allocates about $1 million dollars between Fund 41 and 46. DASG conducts interviews with the programs who request funds (approximately 40 interviews). Every year a lot of programs request money but have a finite amount of money. The question is what should DASG really be funding? Next year the senators will be paid – which is in line with other community colleges. Classified staff salary, for example student accounting staff. Tutorial services, student success center laid off employees which had a direct effect on the ability to serve the campus/students. It is very important but partially funded by DASG – we fund the student salaries/student tutors. Cutting the funding means less tutors. Across the other colleges, a lot do not fund athletics, don’t fund tutoring, etc. What could DASG do if didn’t fund these things = More events – greater student connection. • Student funding should be used to serve our students. – In 1994, Accountant, Student Accounts was 25% funded by DASG. It is now 100%.   The Ask from DASG is for the college to fund classified staff positions including: • Maritza Arreola, Coordinator Student Activities, College Life • Coordinator Student Activities, College Life • Accountant, Student Accounts •  Accounting Assistant, Student Accounts DASG’s next step is going back to RAPP with the ask including these numbers (dollar amounts). Becomes a question of what we are funding with the available funds which aligns with the reimagining discussion item.
4:15 p.m.	Upcoming agenda items	A All	Future agenda items Finalizing membership & Chairs

BTF/BAC supporting documents are posted here: Budget Advisory Committee Documents

Budget Advisory Committee (BAC)
Budget Task Force (BTF)
College Council (CC)
De Anza Student Government (DASG)
Resource Allocation and Program Planning (RAPP)
Shared Governance Review Task Force  (SGTF)

A = Action
D = Discussion
I = Information
R = Recommendation

Martin Varela
Anu Khanna
Adam Contreras
Cheryl Jaeger Balm
Christina Espinosa-Pieb
DASG President (Amy)
Eric Mendoza
Pam Grey
Rob Mieso
Vins Chako
Jennifer Mahato
Lisa Kirk
Marisa Spatafore
Dennis Shannakian
Tim Shively
Erik Woodbury
Hyon Chu Yi-Baker
Anu Khanna