April 13, 2023

Time	Agenda Item	Purpose	DRAFT Notes
3:00 p.m.	Approve notes from Budget Task Force Meeting 03/09/2023[BROKEN LINK]	A All	Approved
3:05 p.m.	Reimagining Foothill-De Anza	I Anu Khanna	Khanna sent apologies for not attending. Will be invited to next meeting. Sent this update. "(1) A planning framework/model was proposed for how the district would address FTES projections and budget allocations for 25-26 and beyond given the implementation of the new Student-Centered Funding Formula (SCFF). This planning framework/model was presented to several groups across the district and feedback was gathered. Currently one aspect of the model (what is the connection between FTES projections and 1320 budget allocation) is being further explored in the District Enrollment Management Committee (DEMC) . Note: There is no approval of or widespread affirmation of this model across the district. The planning framework continues to be under discussion.(2) Deepening the conversation and changing the focus for how the 1320 budget is allocated to the campuses. In DEMC we have been discussing getting a better understanding for how the 1320 funds are distributed and allocated to each campus. A dialogue between DEMC members and fiscal team representatives at the district will be facilitated on 4/14/23 to gain a better understanding of the resources needed to earn projected FTES across the campuses going forward and to discuss This discussion is meant to help serve as a foundation for generating some eventual recommendations from DEMC on guiding principles and strategic directions for enrollment management under the SCFF model.(Note: Several members on your campus budget team are on DEMC so they can report back on this discussion in your next meeting)(3) Reimagining Budget - proposals: The proposals are attached. No substantial progress has occurred around these proposals due to there being other budget-related priorities that have taken up the time of the district fiscal services team, a shift in the focus to the proposal planning model, and more time needed to gather information and data." Discussion: General Funds: Reimagining budget stalled while discuss enrollment management & PFT 1320. DA is on budget and on productivity & focusing on productivity hand-in-hand with student success rates. A-sync classes are not as successful. DBAC/Reimagining need to work on rebalancing the budget to appropriately fund both campuses. Last year DA very hopeful reimagining committee would take on this project and disappointed that discussions have stalled. De Anza B Budget inadequate to support size of collage & student success support programs. District manages & pays for FH grounds/custodial staffing & supplies. District likely take the budget allocation for college operations staff if were moved to district. In approx. 2015/16 district told colleges to produce spenddown plan as colleges had large fund balances & district had structural deficit which could result in staffing reductions. DA followed through on $5M spenddown plan however FH did not. BAC very frustrated. Need to re-adjust allocation at district level. Budget  not adjusted for 10+ years. BAC could do a resolution to request the reimagining team rebalance allocations.
3:25 p.m.	Carry Forward Report	I/D Varela	Varela explained report in detail. Highlights: Campuswide revenue continues to decline. 6-years ago used to be approx. $1M. Rising costs.  Line 15 = first tranche of SRP. Line 18 does not include faculty. Faculty backfilled with 1320. Approx. $3.7M inflow $3.7M outflow. FY22/23 year-end balance projected $356,700. FY23/24 projected at negative $757k. DA shared figures with reimagining & district last year. DA must balance budget. District will not cover any shortfall. HEERF funding has assisted with B budgets but expires June 2023. Carryforward historically used to support B budget but due to negative projections not possible moving forward.
3:45 p.m.	Approve releasing balance of SPR tranche 2 and available general funds from vacant positions to RAPP	A/R Grey	Balance of $364,119 from SRP tranche 2 (all faculty positions) & available general funds from vacant positions approved to release to RAPP. No recommendations made. Future Board approved general fund vacancies will be brought to BAC for review and to release to RAPP
4:10 p.m.	New Budget Advisory Committee website. Mission, Role, Charge, Guiding Principles Budget Advisory Committee Charge Draft 02/23/2023 BTF/BAC supporting documents are posted here: Budget Advisory Committee Documents	I/D/A All	Members finalized approval of website and Mission, Role, Charge & Guiding Principles. Co-Chairs are subject matter experts Vice President Administrative Services & Director Campus Fiscal Services as meeting facilitators. Vice Chairs from academic and classified senate to help set agenda & can lead agenda items if able. Will be submitted to College Council on May 18, 2023 for review and approval as per the recommendations from the Shared Governance Task Force.
4:25 p.m.	Upcoming agenda items	A All	Printing Services Fiscal Report -  I Mahato DASG Finance Committee Funding Analysis - I DASG President Reimagining - I/D Khanna

 BTF/BAC supporting documents are posted here: Budget Advisory Committee Documents

Budget Advisory Committee (BAC)
California School Employees Association (CSEA)
De Anza Student Government (DASG)
Full-time equivalent students (FTES)
Parttime Faculty code (1320)
Resource Allocation and Program Planning (RAPP)
Supplemental Retirement Plan (SRP)

A = Action
D = Discussion
I = Information
R = Recommendation

Meeting ID 89235212754	Start Time 4/13/2023  14:53:14
Budget Advisory Committee Meeting	End Time 4/13/2023  16:18:02
Name (Original Name)	Total Duration (Minutes)
Adam Contreras	80
Cheryl Jaeger Balm (she/her)	72
Christina G. Espinosa-Pieb (she#her# ella)	78
Dennis Shannakian	20
Eric Mendoza	77
Erick Aragon	79
Erik Woodbury	36
Lisa Kirk	76
Lisa Markus	81
Martin Varela	79
Pam Grey	78
Pippa Gibson	85
Rob Mieso	47
Scott Olsen	22