March 9, 2023

Time	Agenda Item	Purpose	DRAFT Notes
3:00 p.m.	Approve notes from Budget Task Force Meeting 02/23/2023	A All	Approved. Chancellor Miner sending out email with more details on Services for Students/Arts Relocation project discussion.
3:05 p.m.	Dining Services Fiscal Report	I Gannon	Summary: Prior to Covid the department was beginning to see fiscal concerns due to lack of volume. Prior to Covid approx. 1400 transactions per day. Covid shut down Dining services. Reopened in Fall 2021 to approx. 150 transactions per day. Fall 2022 approx. 650 transactions per day. Costs of food increased. Increased employee costs (COLA). Costs not passed on to students. Students are not taxed but staff are per Ed. Code. HEERF covering lost revenue through 2023/2024. Financial income statement report January 2023. Catchup of billbacks from Fall 2022 are reflected in report. Researching Google/Apple pay to perhaps reduce the credit card service fees. Projections for 2023-2024 using the same student count as 2022/2023 reflects a deficit of $707,792. BAC will need to discuss fiscal concerns.
3:15 p.m.	New Budget Advisory Committee website. Mission, Role, Charge, Guiding Principles Budget Advisory Committee Charge Draft 02/23/2023	I/D/A All	Review draft website and finalize Mission, Role, Charge & Guiding Principles. File depositary for BAC. College Council need to approve BAC once members have finalized committee details. Membership: Chairs need to be knowledgeable enough to present detailed fiscal information to BAC. Although the administrator, faculty, classified tri-chair model is preferred it’s accepted that fiscal services are the subject matter experts able to present the majority of fiscal items for BAC agenda items. CSEA & Classified Senate ok with co-chairs being Grey & Varela with proviso that reps have input & vote. Academic Senate still discussing. Vice Chairs would bring unique viewpoints from constituents, what issues are important and should be agendized. Opportunity for professional growth in building understanding on how committee works. More discussion needed.
3:40 p.m.	State Audit on FT faculty Hires	I Shively	All 4 districts selected for State Audit of fulltime faculty (FTF) hiring audit were deemed not in compliance. Audit findings aimed at the CA Community Colleges Chancellor’s Office for not providing clear instructions. Goal 75% FTF. 18% of districts have achieved this goal & only for a few years. FHDA allocated $21M in 2021/2022 for FTF hiring. Numbers remained flat due to SRP. Lag from when funding was received to when faculty were hired due to long governance approval & recruiting process. Money used for parttime faculty (PTF) while FTF were being hired. Reported that increasing diversity in faculty hires not at same rate as student diversity.
3:45 p.m.	2023 General Funds Tranche #1 | Vacant Position Report SRP Tranche #1 & #2 Update	I/D Varela	Available Unrestricted General Funds (Fund 14) money from vacant positions $1,533,134.24 as of January 2023. $364,119.35 available from the SRP after backfilling 3 x nursing positions & hiring Instructor/ Coordinator, Automotive Management Baccalaureate Program faculty. Available Unrestricted General Funds & SRP report with notes will be submitted to RAPP to determine how to allocate.
4:05 p.m.	Carry Forward Report	I/D	Information sharing/review prior to submitting to RAPP. Carryforward presentation will be continued @ next meeting
4:20 p.m.	DASG approved budgets for 2023-2024	I Shannakian/DASG	DASG researching specifics of what student government funds can be used for. Upcoming discussion with DA on what DASG will be funding in the future. Athletics and student success center funding is reduced. DASG Meeting scheduled for March 23rd.
4:25 p.m.	Upcoming agenda items	A All	03/23/2023 Anu Khanna Revisioning Status Update | I/D Printing Services Fiscal Report |I/D Carry Forward Continued | I/D/A/R

BAC supporting documents are posted here: Budget Advisory Committee Documents

Budget Advisory Committee (BAC)
California School Employees Association (CSEA)
De Anza Student Government (DASG)
Resource Allocation and Program Planning (RAPP)
Supplemental Retirement Plan (SRP)

 
A = Action
D = Discussion
I = Information
R = Recommendation

Meeting ID	Start Time 3/9/23 02:54
Budget Advisory Committee Meeting	End Time 3/9/23 16:42
Name (Original Name)	Total Duration (Minutes)
Adam Contreras	106
Cheryl Jaeger Balm	93
Christina G. Espinosa-Pieb (she#her# ella)	101
DASG President	57
Dennis Shannakian	102
Eric Mendoza	104
Erick Aragon	103
Erik Woodbury	104
Martin Varela	101
Pam Grey	103
Patrick Gannon	104
Pippa Gibson	109
Rob Mieso	103
Tim Shively	103
Vernon Gallegos	104
Vins Chacko	93