June 10, 2020

Campus Facilities Notes from June 10, 2020 

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Review and approve notes from May 05, 2020

The meeting notes were tabled for approval at the next meeting for edits.

Governance Annual Reflections Questions and Update

The Governance Reflections questions review was tabled for review at the next meeting in order to allow more time for members to review the document.

De Anza Event Center Update

The Campus Facilities Committee meeting was scheduled today to share questions, inquiries and information about the De Anza Event Center Project. Grey had inquiries from faculty and students outside the committee who requested to meet separately about the project. It was decided that a Campus Facilities Committee meeting should be scheduled and include those asking for information to attend.

On May 5, 2020 at the Campus Facilities Meeting the De Anza Event Center project presentation was discussed and information was shared from a joint meeting held on February 28, 2020. There has been one meeting which took place on Feb. 28, 2020. The February meeting focused on a broad scoping of the Event Center. When Measure G passed the A Quad footprint was added to the scope of the project. Now that Measure G has passed there will be a more comprehensive discussion to include the A Quad. Grey shared she and the VP of Administrative Service at Foothill and the Vice Chancellor of Business Services at the District, have met with a consultant (Ginsler) to inquire about a proposal to lead the District through the process.

The meeting was opened up for questions and comments.

Cosgrove inquired about updates on the Event Center process. Grey indicated the information will be shared in the Campus Facilities Committee. The committee has a representative from all the constituent groups. The representatives are important in facilitating the sharing and reporting out the information to their groups.

Shively commented the last master plan had the A Quad slated for redevelopment and it was withdrawn later. Grey commented the passage of Measure G allowed inclusion of the A Quad footprint and it was added.

The District has put out a timeline for the Event Center project. A calendar is not posted and outreach has not begun with the user groups and stakeholders.

Kolar shared information has been covered at the board meetings. Grey commented the board has approved the Event Center. In addition, the District has identified $200,000,000 for housing.

Cini asked how communications and invitations to meetings about the Event Center will be done. Communications, meeting invitations and conversations will begin in the Campus Facilities Committee. Kaufman asked for more collaboration and consultation about the project.

Mahato shared an RFQ (request for qualifications) is a document with limited information sent out to gather a list of a qualified group, such as an architect in this case. Usually the project or building description is not well defined and very broad. The design is to obtain a list of qualified individuals to bring to user groups. Once a short list of qualified individuals or groups are identified as qualified, input and ideas for a project comes from the user groups. There is no current bid process for the Event Center architect.

Michael stated the main frustration for students was how the determination was made to make the project into an event center and felt it lacked student engagement. In addition, Michael shared she was the student invited to the scoping meeting and did not respond nor attend the meeting because there was not specific information and commented the invitation was vague.

It is noted the Outlook Calendar invitation sent out to all invitees was titled “ DA Event Center Evaluation/Assessment of Needs”.

 Kolar thanked everyone for continuing to clarify what the presentation and scoping exercise was meant to be. Some of the requested asks are:

• More communication and outreach
• Using community agreed upon processes for consultation
• Building institutional trust
• Brown Act compliance

 To assist with communication, future invitations will include the De Anza DASB email addressed provided to the committee today and a reminder to the membership when notes are posted. Grey asked for a student to present the Shared Governance Mentors proposal at a future meeting. Gore will contact Kolar for the information and Kaufman offered assistance with this as well.

Governance Reflection Questions

The Governance reflection questions were tabled and will be moved to the next meeting on June 17, 2020 for time to review.

 Acosta, Ahrens, Bapat, Bhuvaneshwari, Burdick, Chow, Chung-Tabangcura, Cini, Cosgrove, DaSilva, Gibson, Grey, Hoang, Indrajay, Kaufman, Kim, Kolar, Lam, Lee, Liauw, Lockwood, Mahato, Mohamad, Martinez, Mendoza, Meyberg, Michael, Natarajain, Pape, Roodbeen, Shively, Smith, Sullivan, Wallace, Yi-Baker, Zhang

Notes: Gore