May 5, 2020

Campus Facilities Notes from May 5, 2020 - Updated 9/29/2020

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Review and approve notes from January 28, 2020

The notes from January 28, 2020 were approved.

De Anza Event Center

A presentation and notes were shared from a joint meeting held on February 28, 2020 about the DA Event Center. The meeting was used to create a RFQ (request for qualifications) to select an architect for the center. Invitees included people from administration, faculty, classified staff and DASB. The main theme surrounding the exercise was the flexibility of the space and possible building elements. In addition, this presentation was created as part of a scoping document to put out general guidelines for an RFQ (request for qualifications) in order to select an architect so the project can move forward. Once an architect is selected, the project scope will become more defined and will include additional input from other user groups. The DA Event Center input will come from the Campus Facilities committee and other stakeholders.

Kolar expressed the importance of doing a meaningful consultation with the students and indicated more students should be involved. Grey shared the members of the committee can and should bring other students to the Campus Facilities committee and should come to ask questions and provide input. Kolar will forward a list of students who wish to become more involved in this project and the Bond Oversight Committee.

Cosgrove asked why only 1 student was invited to the February 28 meeting about the DA Event Center and called for more inclusion of students in the Facilities planning process.

Smith asked for a possible timeline for the A Quad replacement. The date could be as soon as 2025.

Zhang asked about the purpose of the DA Event Center since we already have a performance space. The VPAC is still used for classes, by the community but is too small for larger functions.

In meeting chat on 9/29/2020 From Carol Cini : Requested changes to May 5th minutes for Paragraph starting with Hoang.  Changes supported by voting members Zhang, Shively and visitor Holt.

Hoang asked was there any conversation about housing at the Feb. 28th meeting. Grey said that meeting only focused on the De Anza Events Center, but shared that approximately $200,000,000 has been set aside by the District for housing. Mahato mentioned the Oaks Shopping Center may have plans for a mixed housing development. Cini asked for clarification of specifics about the Oaks plans, and Mahato noted that the Oaks plan includes affordable senior housing. Cini requested the calendar timeline of events for the bond spending process be shared with regard to Facilities, and Mahato indicated a calendar would be shared when available. Hoang asked if future Facilities Committee meetings would occur more often, and Grey said that they would, and Cini asked if the meetings would start in summer or in fall, and Grey said that they would start in the fall.

Original text read: Hoang inquired about housing. Grey shared approximately $200,000,000 has been set aside by the District for housing. Mahato mentioned the Oaks Shopping Center may have plans for a mixed housing development. Hoang also had questions about the location of the Campus Facilities meeting documents on the website and asked about future meetings. Cini requested the calendar timeline of events for the Bond spending process be shared with regard to Facilities and Mahato indicated a calendar would be shared when available.

In meeting chat on 9/29/2020 From Carol Cini : Requested changes to May 5th minutes for Paragraph starting with Cini. Changes supported by voting members Zhang, Shively and visitor Holt.

Cini supported the comments expressed by the students. Cini called for inclusion of other faculty and staff in the planning meetings, which Kolar supported. In addition, Cini asked for more notification of meetings, clear indication of document locations on the Campus Facilities Committee website and asked for documents to be emailed to committee members. Hoang also asked about document locations on the website. Cini requested an update on the EV charging stations striping. Grey indicated there is no contract work allowed on the campus due to Covid-19 and this work will be scheduled when it is safe and appropriate to do so.

Original text read: Cini supported the comments expressed by the students, including Kolar’s call for inclusion of other faculty and staff in the planning meetings. In addition, Cini asked for more notification of meetings, clear indication of document location on the Campus Facilities Committee website and asked for documents to be emailed to committee members. Cini requested an update on the EV charging station striping. Grey indicated there is no contract work allowed on the campus due to Covid-19 and this work will be scheduled when it is safe and appropriate to do so.

Project updates
There was not adequate time to share the project updates.

Present: Acosta, Burdick, Cini, Cosgrove, DaSilva, Gannon, Grey, Hoang, Holt, Kolar, Lockwood, Mahato, Mendoza, Roodbeen, Shannakian, Smith, Sullivan, Wallace, Yi-Baker, Zhang

Notes: Gore