April 12, 2022

Campus Facilities

Notes

April 12, 2022

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Review/Approve notes from February 1, 2022, meeting

The group reviewed the notes, and they were approved.

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Creation of Stakeholder Sub-Groups for the Programming related to the Measure G bond projects, De Anza Event Center, and the Replacement of the Creative Arts Quad Building.

A special Campus Facilities Committee meeting was called to communicate the need for members to participate in stakeholder engagement sub-groups for Measure G Bond projects.

Past bond measure projects included stakeholder sub-groups (for example, the MLC building). The Measure G Bond has initial projects that include two phases, the first is the pre-design programming phase for criteria documents (with the architect LPAS), the second will be with the design-build entity which includes the designing of the buildings and areas with the architect and contractor team.

Reference projects and documents:

• DA-005, Replacement of the Creative Arts Quad Buildings
• DA-010, Physical Plant replacement attached to Flint Center and Creative Arts Quad Building
• DW-001, De Anza Event Center
• DW-002, Relocation of Utilities for De Anza Event Center facility
• May also include a portion of DA-003, Perimeter Campus Roadway, Pathway and Traffic Improvements

Measure G Initial Master Bond Project List, Board of Trustees meeting on Monday, January 11, 2021:

http://go.boarddocs.com/ca/fhda/Board.nsf/goto?open&id=BWEV4C7EE765

De Anza Facilities Master Plan:

https://www.deanza.edu/gov/campus_facilities/fmp.html

Flint Center and De Anza Event Center:

https://www.deanza.edu/gov/campus_facilities/daeventcenter.html

Board Resolution 2021-29 Approval using Design-Build as the Construction Delivery Method for the Events Center and the new Services for Students Building, Board of Trustees meeting on Monday, November 1, 2021:

http://go.boarddocs.com/ca/fhda/Board.nsf/goto?open&id=C7YT5D759FEF

The district has hired LPAS architect to work on the programming of the buildings and areas for the De Anza Event Center and the replacement of the A-Quad buildings (new services for students building). Programming involves research, stakeholder engagement and decision making that helps the architect and owner (De Anza College) establish the performance requirements and design element criteria for a project.

LPAS will take the information and draft criteria documents which are the framework to guide the future design phase of the buildings and areas.  These criteria documents become bidding documents for the public bid process to hire the design-build entity (the design architect and contractor).

The stakeholder subgroups will meet often and will be tasked with gathering information from their constituent groups (students, classified staff, faculty). These meetings will be online with the intent that some be in person/on site. An outline of the members needed for the subgroups was presented. 

Stakeholder Sub-Group for the De Anza Event Center (Programming Effort)
Title	No. or Name
Students	5
Faculty	3
Classified Professionals	3
Administrators	2

 

Stakeholder Sub-Group for the services for students building (Programming Effort)
Title	No. or Name
Students	3
Faculty	3
Classified Professionals	3
Administrators	3

 

Stakeholder Sub-Group for the Creative Arts Interim Location (Programming Effort)
Title	No. or Name
Students, Creative Arts	2
Faculty, Creative Arts	2

A question was asked about gathering input from the dean and/or director of an area who have staff in the building (for the services for students building). Once the impacted divisions/departments/ areas are known, the deans, directors and managers will be surveyed and be included.

There was another question about documentation available to review regarding the creative arts relocation constraints. The programming architect, LPAS conducted a site walk last Friday, April 8, 2022. Information is being developed including critical input from the Dean of Creative Arts about the department’s needs both online programming and physical spaces. This was the very first step in any of the project efforts and the findings will be shared and communicated through this committee.

Part of the FMP (Facility Master Plan) was reviewed as a reminder of the recommendations to remove the Flint Center and A Quad.  Note, the “plan” shown in the FMP is not the design – but rather a placeholder. The actual design (including the outline/footprint of the buildings and entry design) will follow the creation of the criteria documents (programming) and the hiring of the design-build entity.

A question was asked about the location of the police substation and a concern about the potential for increased traffic around the station. Currently, there is no district/central service budget identified in Measure G for relocating the police or any district services into the new buildings. Input will be important from the district police as site planning happens during the design phase.

The outlines for the stakeholder sub-groups were approved to move forward. These outlines will be sent out to the constituent groups with the intent that the work starts in May 2022 and continues over the summer and into Fall 2022.

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Quick News/Information Sharing

There was no current information brought forward.

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Participants/Attendees­­

Meeting ID 93985726241

Name (Original Name)	User Email	Duration (Minutes)
Sally Gore	goresally@fhda.edu	50
Bill Wishart		3
DASG Environmental Sustainability	dasges@fhda.edu	2
Jennifer Mahato	mahatojennifer@fhda.edu	1
Jennifer Mahato	mahatojennifer@fhda.edu	48
Bill Wishart		47
Afizah Ghazali - DASG (DASG Environmental Sustainability)	dasges@fhda.edu	47
JRodriguez		1
JRodriguez		47
Daniel Acosta	acostadaniel@fhda.edu	1
Andrew Stoddard	stoddardandrew@fhda.edu	1
Daniel Acosta	acostadaniel@fhda.edu	47
Andrew Stoddard	stoddardandrew@fhda.edu	47
Patrick Gannon	gannonpatrick@fhda.edu	1
Patrick Gannon	gannonpatrick@fhda.edu	47
Moaty Fayek	fayekmoaty@fhda.edu	1
Todd Nelson	nelsontodd@fhda.edu	1
Moaty Fayek	fayekmoaty@fhda.edu	46
Todd Nelson	nelsontodd@fhda.edu	46
landefeldmark		1
landefeldmark		45
Pam Grey		1
Pam Grey		43
Rosafel A. Nogra		1
Rosafel A. Nogra		40
Michele LeBleu-Burns		1
Michele LeBleu-Burns		39