May 12, 2020

IPBT Notes – May 12, 2020

Administrative reps: Sam Bliss, Randy Bryant, Alicia Cortez, Anita Muthyala-Kandula, Lorrie Ranck (co-chair), Thomas Ray

Classified reps: Thomas Bailey, Dana Kennedy, Lorna Maynard

Faculty reps: Ed Ahrens, Diana Alves de Lima, Cheryl Balm, Milena Grozeva, Rick Maynard, Mary Pape (co-chair), Erik Woodbury

Student reps: Grace Lim

Absent: Moaty Fayek

Guests: Lisa Markus (FA Rep), Vins Chacko (ACE Rep), Jeffrey Kasprow (DASB), Dawn Lee-Tu, Coleen Lee-Wheat, Anastasia Liauw (DASB), Eric Mendoza, Elvin Ramos, Mehrdad Khosravi

DASB Report – DASB has been updating their by-laws. They are discussing a proposal to have non-DASB Senators serve as representatives on shared governance groups. DASB has begun a conversation with student senates from other colleges about how other colleges are funding their programs during COVID-19.

ASLR Division Presentation – Lorrie gave an overview of the Academic Services & Learning Resources division and answered the questions. Scheduling is fully staffed right now; moving to a new electronic platform that serves our curriculum, catalog, SLO, and program review needs; Library staff working from home and supporting students; shifting budget and moving to e-resources, e-books; going forward need to identify the division needs; library is understaffed in terms of faculty for the size of our institution; focus is on serving our student population online in order to address the equity gap and increase student success, with our disproportionally impacted students at the center.

With regard to broader questions, students who have limited access to technology or other resources to succeed online. Lorrie assured that those situations are being handled case by case through basic needs. As far as counseling positions – most of them on categorical funding (the SEA funds) would fall to College Planning committee consideration.

Resource Allocation – at the last IPBT meeting Lorrie mentioned sending out a workbook that consists of the all requests for each division, categorized by “critical”, “needed”, “desirable” and IPBT decided where it belongs. Lorrie emailed the resource request workbook to deans and asked them to review and identify what is critical for Fall 2020. Since fall will be mostly online with some hybrid classes, they needed to identify needs and what they can start ordering over summer. Lorrie suggested IPBT do this in two parts because it could be challenging to allocate all funds at one time. She will work on the workbook, provide the total request was from each division, list the total critical request and the critical request for fall. She also asked each division dean review and identify any changes. Facilities requests needs to be pulled out from the spreadsheet.

Lorrie will work on a partial distribution/allocation presentation and bring back for the team’s review.

Christina will be joining IPBT until the end of the fiscal year and take over in July.