March 18, 2021

Attendees

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Attending Members:  Alexander, Booye (co-chair), Galoyan, Glapion, Hansen, Kirkpatrick, Kobata, LeBleu-Burns, Mandy, Mieso (co-chair), Rafli (DASB), Tran (DASB)

Guest:  Nitya Peumans from La Voz

Meeting Items

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Minutes Approval

There was one amendment to the previous meeting notes and none to the agenda.

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Financial Aid Presentation

Mieso introduced the presentation as one of the focus areas for SSPBT this year and how Financial Aid impacts student equity. Lisa Mandy presented some of the Financial Aid highlights that included the CARES Act and the upcoming HEERF II and III aid.

De Anza College Financial Aid Highlights:

• In 2019-20, De Anza College’s Office of Financial Aid awarded over $32,844,000 in financial aid to almost 9,000 students.
• Comparing aid awarded in 2018-19 to 2019-20, the total amount of aid awarded in dollars increased by $5.2 million and by 10,764 total awards.
• Between 2018-19 and 2019-20, CCPG awards increased by 32%, loans decreased by 20%, and grants increased by 28%. Scholarship awards decreased by 40% or by 362 awards.
  
  

Comparing aid awarded in 2018-19 to 2019-20:

• The total amount of aid awarded in dollars increased by $5.2 million and by 10,764 total awards.
• CCPG awards increased by 32%, grants by 28% and loans decreased by 20%.
• Scholarship awards decreased by 40% or by 362 total awards.
• Work study aid awards increased by 1%.
• Pell grants in particular increased by 7% or by 663 awards.
  
  

Of all racial/ethnic groups who received financial aid awards in 2019-20, the following groups received the following types of aid at the highest and lowest rates:

• African American students received student loans at the highest rate and work study at the lowest rate.
• Asian students participated in work study at the highest rate and took out loans at the lowest rate.
• Filipinx students received CCPG and scholarships at the highest rate and participated in work study at the lowest rate
• Latinx students received scholarships at the highest rate and participated in work study at the lowest rate.
  
  

Additional CARES Act funds to be awarded:

• Minority Serving Institution Funds: $9000 out of $29,884
• Institutional Portion Allocated for Student Grants: $1,150,625 out of $1.2 million
• The remainder of both these funds will be awarded and disbursed by April 26th
  
  

The Emergency Relief Grant awarded from the state:

• To date we have awarded and disbursed $96,000 out of $106,377
• The remainder will be allocated prior to the end of the spring quarter
  
  

Funds disbursed:

• Pell Grant - $10,273,598
• SEOG - $168,878
• Cal Grant - $890,142
• Student Success Grant - $1,102,874
• Federal Work Study - $88,435
• Promise Program Grant in Aid - $2,224,705
• Promise Program Book Vouchers - $613,109
  
  

Mandy commented that they will be looking into why the data is showing African American students with student loans at the highest rate. One area they will be looking into further are out of state student athletes. They will also be looking into why scholarship awards decreased but it may be from less outside scholarships coming in from new students. Mandy is also working with BFSA on strategies to better serve this student population.

They have been more intentional this year in reaching out to students and working with the various groups and cohorts in regards to scholarships. They are now following up with students when they see a scholarship application that has been started but not submitted.

• Students also come to De Anza with scholarships so the Financial Aid office with work with Outreach to get the word out to prospective students about these opportunities.
• Financial Aid has added drop-in sessions and they have been very successful. The Emergency Fund application is available online for all students as well as many resources that are available to students.
  
  

Many from the group had positive comments about the work Financial Aid has been doing:

• Booye said Lisa and her staff have been doing amazing work during the pandemic and are great to work with.
• LeBleu-Burns said the Financial Aid office has been very efficient in getting these funds out to students even with the multitude of requests they receive on a daily basis.
• Alexander said many of his students have told him that they couldn’t attend De Anza without the assistance from the Promise Program. Alexander asked how to make students more aware of the Financial Aid that is available.
  • Mandy said to just keep educating students and workshops on scholarships and other topics can be found on their Financial Aid Workshops
  • Mandy also said that anyone from their team would be happy to go to a class or meeting to discuss and inform students about financial aid that is available.
    
    

Full Presentation
(Note, some figures were updated on 3/22. The presentation and notes reflect these updated figures.)

Program Reflection - progress

This agenda item was to check-in on everyone's progress of the Program Reflection and to see if anyone had any questions, concerns, or comments.

• Booye commented that as they started working on their reflection they realized what a busy year 2019-20 was and that it was discussed how common it is for people to downplay the work that they do.
  
  
  

CAS Standards - progress

LeBleu-Burns said that the coaches are now reaching out to the teams to set up their initial meeting or have done so already. The first assessment draft will also be sent out to everyone soon. The teams are to review the template and make sure it fits the needs of the department.

• Each area will have their own 355 folder and a list of documents they will need as evidence.
• This process needs to be a team effort and they are working on getting students involved.
  
  
  

Member & Program Updates

• Rafli from DASB reported that the elections results are in and there are some candidate complaints that will need to be addressed. The Juneteenth Resolution was endorsed as well as the Affordable Housing Resolution.
  • Tran said that some student concerns were brought up regarding registration issues and the availability of Psychological Services appointments.
    • Many students were having a hard time signing up for classes and were not sure why some students had an 8:30 am registration time and others 10:30 am. This time difference could mean they couldn’t get the class they needed that quarter and they were looking for more information and transparency regarding this process.
    • With the need for Psychological appointments, they seem to be fully booked.
      • LeBleu-Burns responded that they are looking for an outside resource for tele-health services and mental health professionals are in very high demand right now.
    • Mieso asked if the DASB name change was official.
      • The voters did approve the name change to DASG and it will go into effect the 2021-22 year.
        
        

• Kobata reported from Classified Senate that President Lloyd Holmes came to the meeting and gave an update and support for Classified participation in shared governance. Heidi King and the committee have created a new draft the Classified Senate Bylaws.
  • Booye said the draft bylaws will be sent out for review and comments and then will be forwarded out for the final vote.
    
    

• Glapion reported from Academic Senate and they had a presentation and discussion on ending the use of proctoring and surveillance software and the possible alternatives that can be used instead.
  • The Affordable Housing resolution was passed but would like more representation at the table for this ongoing discussion.
  • The Anti-Asian American Pacific Islander (AAPI) racism denouncement was reviewed as well.
    
    

• Hansen reported from FA and what was coming up in his next FA news article. He was reflecting on his experience coming back to De Anza. Zoom meetings in particular, information sessions on Zoom are effective but meetings such as the one today, he felt were terrible and need to be in person. We need to review and think about the role zoom will play in the future.
  • The FA Equity task-force also met and discussed how to move forward.
    
    

• Kirkpatrick reported from ACE and the Classification and Compensation Study has been voted on by its members. 96% of the ACE members voted to ratify the MOU. It will now go to the Board for approval on April 5th.
  • 70% of the ACE membership will see an increase in compensation.
    
    

• LeBleu-Burns was very proud and pleased with the student populations in the EOPS programs and just reviewed the phenomenal results in a recent investors meeting. She commented that the resilience from these students is incredible during this difficult time and the hardships they have faced.
  • EOPS program retention rates are in the upper 80%
  • The EOPS Scholars program retention rates are in the upper 90%
  • Mieso mentioned that this program success directly relates to equity and retention and its success can maybe be presented at a later date to SSPBT.
    
    

• Galoyan said the Veteran online drop-ins that were started this quarter have received very positive feedback.
  
  

• Alexander reported that Counseling has developed a process and are working on student ADT verification to CSUs. Betty Inoue will also be the new Counseling Chair this upcoming year.
  
  

• Kobata reported that Athletics is excited to get back on campus this spring quarter in Phase II with return date of May 3rd. Kobata also confirmed that the Chancellor opted out of athletic competition for this year.
  
  

• Mieso noted that everyone can check out the most recent presentation on the phases for Return-to Campus planning on the Chancellor’s webpage.
  
  
  

Good of the Order

Members did not have any statements or observations to note at this time.