February 25, 2021

Approve Notes from Nov.19, 2020 and Jan.28, 2021

The notes were approved.

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College Council Tri-Chair Discussion

President Holmes opened the discussion on a Tri-Chair model stating that moving to this model would support the College’s commitment to a more equitable governance process. Holmes emphasized the importance of having classified professionals participate in leadership positions. There is no current release time for classified positions but there is a need to create a culture that allows for participation. Holmes noted that senior staff are having conversations on how to achieve this at both the campus and district level. Holmes drew attention to the importance of seeing De Anza’s classified professionals as a leader, mentioning our current onboarding model by Program Coordinator Claudia Guzman.

Tri-Chair model was approved and College Council will be adopting this model.

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Shared Governance: Feedback from 1/28 webinar with Dr. Galizio and Dolores Davison

Holmes welcomed feedback from 1/28 webinar with Dr. Galizio and Dolores Davison. Attendees commented on the baseline and history foundation approach of the webinar, mentioning the dislike of material provided on a broader aspect rather than specifically tailored to De Anza. Mentioning the structure of the session and sentiment of feeling isolated from a participant perspective, with no option to speak in chat, unable to record the session, not much reference given to students and classified staff in shared governance and minimal information on equity. Marisa Spatafore reminded the team that the session was a College Council meeting, which are not recorded, to which the community was invited. Due to the number of expected participants, the meeting was run as a webinar which has limited chat functionality. Holmes reminded attendees of the survey that was sent out asking for feedback on the current system and highlighted the importance of responding to the surveys. Holmes encouraged future participation on such surveys as only 8 responses were received, and the presentation was based on the information provided within those 8 responses. Rob Mieso stated that the presentation was targeted to bring a fresh perspective, hear feedback from others and open conversations to engage and work as a community without losing sight of the bigger picture, as the work is only beginning.

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Governance Group Taskforce- Continued

Holmes discussed the importance of a taskforce and continuous discussion around shared governance. He highlighted the need for the various constituencies represented; faculty, classified professionals, administrators and students when creating a taskforce to come together and make recommendations to the president. Responding to a question on additional pay for the work, Holmes responded that no extra compensation was being considered. Members agreed on the importance of creating a system that better served the college community, keeping in mind the goal of equity and inclusion. Constituents will identify two individuals from their constituent group for the governance taskforce in time for the March 11, 2021 College Council meeting. Holmes summarized the four groups that will be represented in the taskforce: Students, Administrators, Faculty and Classified professionals.

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Reports from Governance Teams

DASB representative addressed the need for help in connecting with students as it has been difficult to keep students engaged on a virtual model with emails being their main form of communication.

Members asked to meet more regularly with meetings twice a month.
APBT had not met since yet and will report at the next College Council meeting.

Campus Facilities are continuing to work on Facilities Master Plan 2021-2026. Please review the FMP with constituent groups. Updates are posted on Campus Facilities website.

DASB Will be taking final vote on Fund 41. Lianna Vaughan was introduced as new DASB Vice President. Lianna reported 35 candidates running. The Candidate and Presidential Debate happened yesterday 2/24/21. More information is posted on the DASB Senate General Election webpage.

EAC reported on Guided Pathways and the creation of villages concept. VIDA and student leadership have a component working directly with students.

IPBT reported on the creation of the Position Prioritization designed to instill an equity-based model.

SSPBT Updating program review/template is posted on the website with timeline. Guided Pathways presentation by Lydia Hearn and Kim Palmore is posted and available under the meeting notes 2/18/21 on the website.

Technology Committee is working on Tech Plan currently collecting data. It will be presented sometime in the spring. More information is posted on their website.     

Affinity group report outs  will to be included on future agendas.

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Budget: Current Model and Process for Upcoming Years

Holmes highlighted his dissatisfaction for the current budget model and believes there is a more holistic way to work out the budget. Holmes indicated creating a campuswide budgeting model that includes classified staff, faculty students and administrators. Holmes mentioned the importance of equity when allocating resources and to look at the budget as a whole to make decisions together across administrative areas. Further discussion to be continued in future meetings.

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Address Anti-Asian Racism

Holmes addressed Anti-Asian Racism and the continuous support on campus. Members mentioned the need to have a space to open up conversations, perhaps a panel of multi-racial alliance. Members thanked Holmes and the Office of marketing and communications for the email sent out previously addressing the topic. The work that the communications team is doing to spark conversations on campus was appreciated by members.

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Quick News

College Council will meet in 2 weeks, March 11,2021. An email will be sent out to finalize the time based on members’ availability as the usual time 3 pm- 5 pm will need to be modified to attend districtwide meeting. Holmes encourages members to attend the Campus Safety Districtwide informational meeting at 4 pm on 3/11/21 hosted by Chancellor Miner.

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Holmes reminded members to elect two representatives from their constituent groups for the governance taskforce to present at the next meeting.

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Participants 

Meeting ID	Start Time/End Time
College Council Meeting	02/25/2021 02:52:25 PM
	02/25/2021 05:03:06 PM
Name (Original Name)	Total Duration (Minutes)
14088211038	21
15106759178	9
Adam Contreras	113
Alicia Cortez (she# her# ella)	117
Anita Muthyala-Kandula	120
Christiana Kaleialii	117
Christina G. Espinosa-Pieb (she#her# ella)	124
Deepa Yuvaraj	127
Dr. Karen Chow	131
Edmundo Norte	123
Elvin T. Ramos	126
Eric Mendoza	123
Erik Woodbury	123
Grace Lim	86
Heidi King	124
Jeffrey Kasprow	58
Katelyn Pan	121
Kaylee Flores	125
Kimberly Lam	126
Laureen Balducci	87
Lianna Vaughan	112
Lisa Ly	111
Lloyd Holmes	123
Lorrie Ranck (she/her)	124
Luiza Eloy	99
Marilyn Booye	124
Marisa Spatafore	127
Martin Varela	59
Mary Donahue VM	121
Mary Pape	126
Melinda Hughes	123
Michele LeBleu-Burns	124
Moaty Fayek	127
Monica Ganesh	125
Nathaly Aguilar (She/Her/Hers)	127
Pam Grey	124
Pippa Gibson	127
Richard Hansen	122
Rob Mieso	126
Sally Gore	123
Sam Bliss - De Anza	123
Sarah Wallace	123
Scott Olsen (he/him)	124
Tracy C-T (T Chung)	19
Vins Chacko	27
Vins Chacko	89